Job Title: Accounts Payable Executive – Direct Contract Team (fixed-term contract)Department: FinanceLocation (primary): Targu Mures, Romania Job Purpose The role will involve processing supplier invoices and resolving disputes, investigating nonmatching invoices to bookings, dealing with supplier and internal departmental queries and look at creditor’s ledger maintenance and reconciliation.To resolve queries by internal and external phone calls.To uphold company policy & procedure while ensuring that all internal partners also adhere to the rules & regulations agreed to by the company.To support the Accounts Payable Senior and Team Leader in delivering the output of the department on time and to the standard required by the company.To provide support to the Team Leader and Senior for daily tasks and ad-hoc assignments as delegated.Ensure all suppliers are paid in accordance to contractual terms and conditions. Key Responsibilities Recognise and sort invoices via email and/or printed documentsUse initiative to resolve supplier queries and unresolved disputes respecting the SLAAttending to external phone calls from suppliersAccurately create the supplier invoice imports to ensure accuracy in paying suppliers with all necessary checks and approvals performedExtranet reconciliation to be completed efficiently and in timeKSA Vat invoice processing and reconciliationCommunicating with suppliers and internal departments over payment and booking queriesReconciliation of booking adjustments from the booking platform to the creditor’s ledgerUpdating contact details / supplier detailsLogging failed email addresses and updating primary systemSupplier statement reconciliationsResolve un-reconciled booking queries and rates calculations according to the company policies and proceduresMaintaining departmental policies and procedures, making suggestions for improvementProcessing credit applications / audit formsReconciling Vcard transactions in financial system and booking platformEnsuring all Supplier accounts are up to date and reconciled correctlyEnsure supplier bank details are updated accuratelyEnsure accounting entries to financial system are accurateProcessing/reclaiming credit notes in a timely mannerDeduct Overrides in accordance with the contractual agreementReduce the Debit Balances month on month with a pro-active approach to resolving issues which create debit balancesOther ad hoc work as directed by the Accounts Payable Team Leader or Finance ManagersYour responsibilities may be adjusted to cater for a specific role or projectAssist the AP team leader and managers with any finance projects as requestedEnsure support for the ERP project. Key Measures Suppliers invoices are processed accurately and accordingly to the SLAsSuppliers queries are resolved to SLA and company guidelines to ensure suppliers are paid on timeTo respond to supplier and internal queries in accordance with the businesses SLA – 48 hoursSuppliers payment drafts are submitted accurately and on timeEnsure KSA VAT invoicing and reconciliation is compliant to legislation and processed accurately and on timeRespecting the dates for monthly reports allowing time for submission and review by Team LeaderTo complete daily tasks on time so it doesn’t affect other departments activitiesMaintaining business and departmental internal policies and procedure. Essential Qualifications and Knowledge No specific qualifications requiredA solid working knowledge of Microsoft Word, Outlook and Excel (understanding formulas) is essential Essential Experience, Skills and Behavioural Requirements Excellent problem-solving skills essentialStrong numerical skills essentialHighly accurate with an excellent attention to detail is essentialAbility to work under pressure and to tight timescalesGood verbal skills and excellent written skills in English is essentialStrong team player, positive, driven, flexible and adaptable. Desirable Qualifications and Knowledge Financial background and knowledge of a financial system are desirable.Knowledge of a Travel industry booking platform is desirable.Knowledge and understanding of the Accounts environment desirable.
Accounts Payable Executive – Direct Contract Team (fixed-term contract) – Targu Mures, Romania in Târgu Mureş
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