Assistant manager in Blaj

Job DescriptionYour contribution to something big:The duties and attributions of the job enclose secretarial work as well as collaboration with other fields of activity and departments in the plantResponsible for:Office Organization for Head of Department (abr. HoD) including preparation and meeting organizationOrganizing Business trips and delegation/reimbursement papers for the HOD after returning from business tripVisits of the Management or customers in the department (transfers, hotel bookings, meeting room preparation)Supporting the Department manager by organizing the department task delegation, follow up and information of the employees in the departmentSynchronization and Connecting department with connected support departmentsResponsible for Management Information (gathering and spreading, i.e. in the department meeting, in shop floor meetings, Lernstatt)5S officer for department Office areas, Meeting roomsTime attendance and account report officerActive tracking of major/monthly appointments / events / visits: request and prepare open points for HoD, check if delegation/flight etc. needed 1 month priorPlacing office material orders for the officeTracking and informing HoD about tasks from Plant MeetingsKeep meeting minutes in the departmentOrganizing and ordering kitchen productsApproving and ordering bills via PM7Organizing the post, in and out system, sending, picking up and handling the documents for the departmentSupporting the new employees (office materials, work equipment, IT requests)Responsible also for the meeting rooms allocated to the office (Organizing meetings- declining and accept it, checking the 5S, technical equipment)QualificationsWhat distinguishes you:Fluent in English and Romanian (spoken and written)Basic Knowledge of Microsoft OfficeStrong communication skillsOrganizational skillsGerman language is a plusUniversity degreeTeam-working skillsAttention to detailThe ability to be proactive and use your initiative: to see what needs doing and to do itThe ability to use standard software packages (eg. Microsoft Office, Outlook)