We are looking for a Junior Regional P2P (Procure to Pay) Administrator for our Integrated Facilities Management Business LineAbout JLL We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours.Achieve your ambitions – join us at JLL!Duties and responsibilities:FinancialsDevelop connections with Europe Region site teams in each in-scope market to establish a working relationship to obtain all required documentation.Submit PR requests or post GRs in Coupa for Europe Region sites in each in-scope market, ensuring all supporting documentation are included.Responsible for the entire procure-to-pay process, from PR submission to PO approval, sending to suppliers, GR posting, payment on time.Actuals Administration in SAP (actuals posting, missing data follow up, troubleshooting: investigate & resolve any invoicing queries).Maintain the annual POs - review for overspends, mis-posting, submit change requests as necessary.Monitor monthly/quarterly spend against budget & report to Europe Coupa & Compliance SPOC for further reviews with Clients’ Finance Stakeholders.Prepare necessary data for Annual Budget Setting exercise with Clients’ Finance Stakeholders.Prepare & supply relevant data for year-end accruals in line with Clients’ Policy, when applicable.Perform detailed budget analysis and work in collaboration with regional or global Client counterparts for procure-to-pay root-cause analysis.Supplier ManagementGain & demonstrate knowledge of agreements between Client Purchasing and suppliers.Report any supplier service gaps in procure-to-pay process in the centralized data base.Identify billing simplification opportunities and work with suppliers / Client to reduce volume of invoices.ComplianceSupport internal Client Controlled Self-Assessment / audits on procure-to-pay performance.Ensure all Client Standard Operating Procedures (SOPs) & Policies are adhered to and propose updates when needed, including but not limited to: PO after the invoice, proof-of-delivery documentation, cost reasonability checks.Additional responsibilitiesProvide support to Europe Coupa & Compliance SPOC for data & analytic requests.Work collaboratively and seamlessly with JLL site teams.Point of contact for all Europe JLL procure-to-pay related queries.Key Performance measuresAdherence to all Client procure-to-pay standardsAll POs requested in time, including all needed supporting documentationBudgets/forecast accuracyReporting RequirementsIndividual performance results. Annual Customer Satisfaction SurveyAdditional Client Survey resultsInternal JLL and Client Auditing ProgrammesKey CompetenciesThe candidate must be able to work independently, success driven, with a focus on achieving both personal and team goals.The ability to communicate effectively and professionally with colleagues, contractors and the client.Demonstrable experience in similar role.Must be quality focused, with a strong drive to deliver services with excellence and to seek continuous improvement and innovation.The successful candidate must have an aptitude for data & figures, an understanding of working with budgets and a working knowledge of Coupa, SAP & MS excel.Full professional proficiency in English and Italian. Additional European languages are a plus.What you can expect from us You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...Apply today at jll.com/careers
Italian Speaking Junior P2P Administrator in Bucuresti
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