Telenav is looking for an energetic team player to join the administrative team as office assistant. We are looking for someone who loves a challenge, has wonderful interpersonal skills. The ideal candidate will be a proactive person who makes suggestions on ways to improve the department processes.
Responsibilities:
- Organize, prioritize and coordinate multiple work activities meeting deadlines.
- Performing daily secretarial activities
- Receiving the visitors and announcing the contact persons in the company
- Ensuring the transmission of documents by mail, fax, e-mail
- Organize special team events and celebrations
- Administrative support for Berlin office
- Support for Finance and HR department
- Coordinates the weekly office supply orders as well as handling the employees orders.
- Prepare expense reports for the finance department
- Handling the access cards of the employees
- Handling the inventory platform and perform the annual inventory process.
- Support for guests from other sites
- Coordinate the recycling process of the company
- Contact point for the building administration, for suppliers and other type of partners.
- Customs clearance documents for import packages
- Support for travel department: domestic and international travel including visa processing, flights, and hotel accommodations for directors and team members as needed
- Coordinate the internal drive processes and ensures that all the paperwork for the company cars is up to date
- Requirements:
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
- Bright, High Energy individual with a passion to learn and contribute
- Ability to effectively interact with all levels of the organization
- Strong communication skills both orally and written.
- Advanced English skills
- Proven attention to detail
- Strong MS Office skills including Excel, PowerPoint, and Outlook
- Additional Qualifications:
- 1-2 years administrative experience preferred
- What we offer:
- An opportunity to work in a global product company working on cutting edge products in a rapidly innovating industry;
- A challenging, fast paced environment working with very smart highly skilled teams;
- Being part of a great community