Office Assistant - Part Time Contract in Timisoara

As Office Experience Manager you’ll be based in our Timisoara office and you are part of our Global Office Experience team. You’ll be at the heart of our organization and contribute to the happiness of both the InSites -Consulting team and his visitors. You are the single point of contact for all day-to-day operations for colleagues working at the Timisoara office and you provide remote service across our global offices. You act as the local helping hand for our international corporate and sales teams. In short; You make the office happen.YOUR RESPONSIBILITIESOffice ManagementWe aim to create seamless service experiences throughout our work facility and remotely.Ensure all those contacting our offices by whatever means are treated appropriately: management of front desk, telephone, email, helpdesk, post, office appearance.Ensure newbies are welcomed and installedProvide purchasing assistanceResponsible for the organization of local events and meetingsEmployee fun & WellbeingFacilitate employee engagement by initiating local events & habitsEnsure the office is fully compliant with Health and Safety standards and policies are followed by staffFacility ManagementWe make sure our colleagues have a great place to work and all the tools necessary ensuring our colleagues can do their best work, both at the office or at home.Home and office environment;Initiate improvements in office experience and responsible for the office lookFacilitate balance working from home versus working from the officeCoordination of cleaning services & facility maintenanceStock managementAccess & Security managementPromote environmental awarenessSupplier management:Effective and efficient management of key suppliersPlacing orders for weekly grocery, stationary, kitchen supplies, gifts, etc.Sourcing for new suppliers of goods and services.Connecting with building management, represent ISC with our landlordBudget management with regards to our Timisoara officeMake sure cost remain within forecasted budgets & ensure follow upSet up & execute initiatives to optimize costsYOUR PROFILEYour key competencesService minded; eager to provide a top-notch service, both to internal and external clients, with a smileTeam playerAble to multitask & prioritize, organizational skillsGood administrative skills, having an eye for detailProactive, sense of ownershipAble to work independently, taking initiativeDiscrete and able to handle confidential informationClear communicatorSociable, spontaneous & last but not least fun to work with ;-)!Your expertiseBachelor degreeExperience in a similar administrative role, preferable in an international context would be a plusProficient in English, both spoken and writtenInternet savvy, good skills in Outlook, Excel and other MS Office programs.Working ConditionsNormal office hours will be 8.30 am – 12.30 pm Monday - Friday. However, flexibility is assumed subject to workload.