Overhead Accounts Payable Administrator – Tg.Mures in Târgu Mureş

The Overhead Accounts Payable Administrator plays a major role in accurately process and control the overhead invoice processing and payments within the Jac Group in accordance with approved policy and procedure.To manage the Overhead Accounts Payable Administrator and ensure the overall function of the Overhead Accounts payable team is effective and meeting all deadlines Job Title: Overhead Accounts Payable AdministratorDepartment: FinanceLocation (primary): Tg.Mures Key Responsibilities: To process some overhead invoices for the company in accordance with delegated authority limits policy and proceduresPost all invoices/payments in line with the accounting policy by gathering information from the invoice approver before month end, and liaising and assisting the Financial Control team to ensure the accuracy of the invoice/payment postingsTo get approval for all invoices and ensure the expenditure is in line with company policy and save all invoices and provide copies where requiredTo pay all overhead invoices in accordance with approved payment terms and issue remittances in a timely manner in support of these paymentsTo deal with all queries on payments both from external suppliers and internal departments within agreed SLA’s agreed by the businessTo answer all month end queries and ensuring to provide sufficient documentation relating to invoices, postings, and paymentsPrepare and post regular monthly journals for prepayments and ensure they are accurately postedTo post monthly the HSBC credit card imports and complete the related Euro credit card payment and allocate the statements to the payments.To post monthly the Barclaycard statements and the breakdown per supplier each month. Upload the payments and allocate the statements to the payments.Run the Aged Creditor Report, analyse the debit balances in overheads and employee expense and send it to the responsible person and ensure to clear the debit balances on a timely basisAny other tasks as can reasonably be expected from Finance management, including assisting with the implementation of the SAP accounting systemAssist with the yearend audits by answering all audit queries and providing all supporting documentation for transactions Key Measures: Timely completion of regularly scheduled tasks and responsibilities Essential Qualifications & Knowledge: Well-developed written and verbal communication skillsWell organised, highly accurate and with excellent attention to detailAble to prioritise effectively and work to deadlinesUnderstanding of working with confidential data and informationLives up to our Finance Function Values: We provide a great service. We’re one team. We do what we say we’ll do. We continuously improve. Essential Experience, Skills and Behavioural Requirements: Strong numeracyFamiliarity with general accounting principlesExperience working as part of a team and also able to take ownership of specific issuesExperience working in an international business and accounting in multiple currenciesSolid working knowledge of Excel, Word, OutlookGood understanding of accounts software, preferably Sun accounts Desirable Qualifications & Knowledge: SAP S/4 HANA knowledge Desirable Experience, Skills and Behavioural Requirements: Background in Accounts payable departments in Finance