Payroll and Admin Specialist in Bucuresti

Your Profile Experience gained in a payroll and personnel administration role, either in an internal payroll role or working for a payroll agency Revisal administration experience 2 years experience at the position of HR Administrator, payroll, including knowledge of Employee Relations matters and Work legislation University degree education with excellent English Sound knowledge of labour code Previous experience having worked in a large complex organization in a fast-paced environment is preferred but not essential Knowledge of employee electronic systems (People Soft, Workday, etc.), recruitment systems is preferred, as well as good PC skills (Word, Excel, Internet, Email) Able to work effectively on own initiative with minimal supervision Highly organized Able to work under pressure with a can do attitude Good team player/interpersonal skills Proactive individual with Initiative / Execution / Innovation Able to maintain the highest degree on confidentiality and professional discretion Able to multi-task, communicate progress and meet deadlines Core Competencies: Customer Service Communication Integrity Attention to Details Responsibilities: Monthly payroll calculation for CBRE GWS Romania. Restoring payroll for delayed medical leave, then submitting payroll to global finance Employment contracts, additional documents for any change regarding employment (role, salary, work schedule, workplace), Internal decisions regarding contract suspensions and their registration in Revisal, Employment/termination documents for employees including bilingual JDs, Reporting of maternity hospitals in the state system and advising employees regarding the maternity protection law, Administration of all types of leave, including unpaid leave, with its registration in Revisal, Administration of wage garnishment documentation and all notifications to all parties involved (employee, bank, representative appointed by the state, etc.), Time attendance the relationship with all managers in the company monthly, following the compliance with the law and approvals for overtime and bonuses Notifications according to the law to the labour inspectorate and the unemployment agency, maintaining the relationship with them regarding technical unemployment Preparation of statistical reports for internal finances and for the state Customized ad-hoc reports according to the need for HR: - the calculation for the preparation of layoffs, the calculation of leaves at the request of managers Keep up to date with legislative changes to employment contracts and keep records of necessary changes in contracts according to the offer - increases according to the offer on the due date, conclusion of the contract for fixed-term contracts, retirement Issuing certificates for employees - medical, banking and other - 24 h SLA The relationship with the medical company for medical control certificates required by law - upon employment/periodic/return from long-term leave Preparation of documents and submission to the state authorities for the recovery of money for medical leaves Producing and distributing salary slips to each employee Preparing the monthly online payroll comparison report with explanations for the differences for all employees, for differences greater than 50 RON Calculation of unused leave according to legal requirements for the creation of provisions Informing CBRE employees about the number of vacation days left The monthly payroll record must be sent to the Accounting Department for each account for all accounts, separately, plus a general file with all employees Consulting in matters related to labour legislation Tracking the deductible monthly medical subscription for employees and their children where applicable; Tracking gym membership as benefits in kind and annual report for financial consultants where applicable; Various calculations at the request of managers: additional costs, estimated salary costs, etc. Keeping up-to-date and correct electronic employee management databases Other activities related to payroll and administration of human resources documents Participation in inspections by state authorities on employee issues HR administration support and agenda Preparing documentation for payroll, attendance system administration Issuing all employment related documents (employment contracts, amendments, offer letters, confirmations) Responsible for completion and accuracy of all personnel files, updating online HR database (myHR) Organizing trainings for employees, regular medical check-up and re check-ups Conducts new employee orientations to ensure employees gain an understanding of benefits Operates as first point of contact for basic management of HR-related queries and issues Provides standard reports and analyses as requested by other HR team members Other projects and duties as assigned Take part in disciplinary investigations, being up to date with local labour law legislation Take part in representing the company in front of labour authorities. Translate company documents related to People or Compliance matters when needed. Involve themselves in communication projects towards employees, in creating and implementing the CBRE brand in the people processes.