People & Culture (Human Resources)Business Partner/ Romania in Bucuresti

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!Employee Contract Type:Local - Fixed Term Employee (Fixed Term)Job Description:This position is based in RomaniaMAJOR RESPONSIBILITIESRecruitment & Selection(Workforce Planning & Reports)In case of Direct Hiring Partner with all line managers for full support in national/international recruitment and manpower planning for the assigned countries, including monthly vacancies reports.Develop the Staffing plan for the assigned country with the Hub Lead Receive personnel requests to recruit from the Hiring Managers, ensure there is a job description for each request is approved as per staffing plan. Liaise with all concerned i.e. P&C Director, line managers and other local authorities on recruitments / other related issues for external candidates. Advise Hiring Managers on employment procedures & processes. Ensure Hiring Managers and staffs comply with WV policies and procedures Participate in shortlists with the help of the Hiring Manager. Schedule interviews, invite interviewees and inform panellists well in time. Attend all interviews and produce standard minutes for a job interview. Ensure that all the necessary steps are taken to facilitate recruitment of competent and diverse staff for the response.In Case of Hiring through the Employment AgencySubmission of Graded JDPDQ with the mid-range salary scale to the Hiring Agency Shortlisted CVs reach to the Hiring Managers to finalise the candidates for the interview Attend the interview and submission of selection document to the agency Keeping the track of offer letter is given on time and candidate is joining on the expected joining date.Contract Management & maintaining documentation for P & C AuditIn case of direct hiringManagement of Staff contracts (new, renewal, modification, transfer or ending),Partner with all Line managers for re new/ending contract, renewals, transfer or has an amendments, ensuring prior approval is obtained for the concerned. Ensuring that files of all existing staff contain current contracts and that the salary indicated in the staff files tallies with the approved salary grades as well as what is indicated in the payroll. Documenting any amendment in staff contract such as transfer to another department or change in grade &/or salary and ensuring that all process are approved kept in staff file. Inform sector managers in writing, two months in advance of contracts coming to an endHave the termination list ready at the end of any project, prior to release any staff should seek internal fit as requiredprovided staff is a good performer to avoid long recruitment time. Keep track of the renewals (period) that it should not go in non-ended employment mode as per the country labour law.In Case of Hiring through the Employment AgencyAgency is informed well in advance for closure and renewal of the contractsEnsuring all the employment related documents are maintained with the help of P & C Officer.Responsible for the P & C Audit its requirement & complianceEmployee Relations And P&C Policy ApplicationsEmployee/ Govt. RelationsAttend to staff queries and provide policy guidance for P&C policies to all staff. Take a keen interest in the personal affairs of staff at work and be the contact person to provide updates to P&C on issues needing urgent attention. Enforce the organization’s code of conduct and disciplinary procedures.Any Integrity or Harassment issue is taken up to P & C Director and if it is registered with IIM, help the investigation team for needed support. Represent the P&CD and management in external industrial relations engagements. Like attending to court cases etc. Work with the appointed legal advisor in handling disputes and litigations against the organization. Ensure staff well-being in terms of office space, equipment, medical insurance, leaves and work-life balance is maintained at all timesCompile without fail a monthly Update on Staff Welfare- Situational Report for cases of non-work attendance.Compensation & Benefits/Payroll/LDR Supporting Role With UCR FinanceSupport & coordinate with P&C Director (P&CD) in implementation of all C&B activities in local State. Ensuring that all job descriptions are properly graded in accordance with the Hay Grading system. Responsible for provision of filed Payroll data updates for processing to the Finance and Benefits Analysts’. Ensure that Payroll data process is completed to ensure payment of staff salaries on time. Review the production of Payroll Input Reports to ensure accuracy and clarity of updates. Reviewing payroll schedules before approval by Management.Establish and implement staff well-being and engagement mechanismsEnsure Staff are aware on Staff Care initiatives.Facilitate managers to include R&R, compensation time and vacation into staff work plansStaff care info posters are placed at the prominent placesEstablish and communicate critical incident management processes ensuring that P&C staff are trained and participate in the crisis management team where appropriateImplement and/or support appropriate team building activities as context allowsEstablish and promote open and transparent communication channels and mechanisms for staff feedback to facilitate staff engagement lessons learnedImplement performance management system and processes Coordinate with managers to ensure that seconded or deployed staff complete an end of deployment appraisal and long term International Assignee’s/National Hires complete the PMS process.Plan, implement, support and monitor a performance management system which ensures that staff have performance plans inclusive of KPIs for learningProvide guidance and support to employees and managers in addressing unsatisfactory performanceDaily Tasks, Office Communication & engaging in HR Network• ensure daily tasks are carried effectively and efficiently,• Complete Office Communications, management in terms of correspondences and any other related tasks• Participate in the HR Cluster meeting Best practices are brought in from this platformP&C Staff Capacity Building, monitoring their day to day work and any other work assigned by the P & C Director• Responsible for P&C staff reporting for capacity building in respective staff and self-development in area for growth.• Day to day monitoring of P & C Officers reporting• Completion of any work assigned by the P & C DirectorREQUIRED KNOWLEDGE, SKILLS & QUALIFICATIONSStrong interpersonal skills as positions provides strategic partnering consultancy and guidance to business unit leaders, managers, supervisors and employees in various human resource functions including employee and labor relations, HR policies and total rewards, performance management and talent management. Conflict management, problem solving, self-management (work life balance) during responsesUniversity Degree in Human Resources or relevant discipline5 years of experience in emergency response sector in human resources, administration.Experience working in developing- or fragile economic countriesCertified Peer supporter and CISM trainedPREFERRED KNOWLEDGE, SKILLS & QUALIFICATIONSLeadership skills and ability, strategic orientation2. Strong understanding of emergency response3. Experience in multi-cultural environment4. Able to work in a hard conditions5. Experience developing staff by assessing development needs, coaching and mentoring staff, and identifying, developing, and delivering training.6. Ability to lead a geographically dispersed team TRAVEL AND/OR WORK ENVIRONMENT REQUIREMENTThe position requires ability and willingness to travel domestically and internationally up to 20 % of the time. Read, Write and Speak the local language


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