Ukraine Crisis Response (UCR) - Security and Access Manager (SAM), Poland/Ukraine Cross-Border in Bucuresti

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!Employee Contract Type:Local - Fixed Term Employee (Fixed Term)Job Description:The escalation of conflict in Ukraine has forced more than 5 million people - mostly women and children - to flee to neighbouring countries. With the escalating crisis, the needs are growing by the hour. More than half of Ukraine's children have either fled for safety within the country or are living as refugees.Since the conflict started, our teams have been on the ground assessing and responding to the urgent needs of those searching for safety. We are currently scaling up our multi-country response across three countries (Moldova, Romania, and Ukraine) and are recruiting for many key positions that will make a direct impact on the lives of people who have been caught up in conflict.HERE'S WHERE YOU COME IN:As the Security and Access Manager (SAM), you will responsible for the oversight of security risk management & fleet coordination across World Vision's Ukraine Crisis Response (UCR) – Hub Poland/Ukraine-Lviv cross-border (XB) operations under the direction of the UCR Security Director in close liaison with the designated Response Director, and consulted coordination with Operations Director.You will be responsible for the mitigation, preparation for and minimization of personal and operational risks within World Vision UCR – Hub Poland cross-border operational programming into Ukraine – Lviv Oblast – Area of Operational Activities. You will ensure the safety, security and protection of staff & assets, appropriately addressed within the armed conflict context of Ukraine Crisis. You will liaise and coordinate with the Partnership’s security network, represented by the WVI Security, Safety & Resilience (SSR) Middle East and Europe Regional Office (MEERO) unit on global and partnership-wide crisis response security issues as they impact the Ukraine Multi Countries Response strategy. MAJOR RESPONSIBILITIES:Strategy DevelopmentContribute to the standards development and implementation of the WV UCR Hub security management strategies.Collaborate with Regional/Office of SSR Leadership to ensure that the World Vision International Security Risk Management Framework is appropriately aligned within the scaling phase from WV Romania Office – Senior Leadership’s priorities across all operational locations.Operational Security Risk ManagementAssess program and implementing partners’ activities and their impact on staff security and make recommendations to reduce staff vulnerability.Monitor the security environment and make recommendations to adjust the security policies and procedures accordingly. Maintain and review the incident reporting and mapping system. Ensure that up to date incident map is available for all WV UCR Hub Poland/Ukraine - Lviv staff on a regular basis.Ensure that regular security meetings are conducted with relevant WV UCR Hub Poland/Ukraine – Lviv staff.Produce weekly and monthly security reports, review any incidents affecting cross-border and inside Ukraine sites, summarize relevant external SitReps, and analyse/verify security/social/political/ economic information from the wide range of information sources available that may impact the operation of WV UCR Hub Poland/Ukraine - Lviv programs inside Ukraine.Ensure that all incidents are reported, analysed and actions taken where necessary. Implement incident tracking system.Ensure that the WV UCR Hib Poland/Ukraine - Lviv Security Management Plan and relevant Annexes are reviewed and updated on a regular basis and consistent with World Vision International standards; ensure that all staff are familiar with its content and agree to abide by its policies and procedures.Ensure that all Standard Operating Procedures (SOPs) relating to safety and security are reviewed and updated on a regular basis.Develop contingency plans, ensuring that staff understand their roles in an emergency and that WV UCR Hub Poland/Ukraine - Lviv has the resources to carry out the contingency plans.Ensure that security information is updated and accessible on the shared drive (Shepherd).Strengthen and apply office and residential facilities’ security standards and selection procedures; strengthen and apply facility access procedures.Ensure that appropriate fire safety equipment is in place in offices, compounds and vehicles. Ensure that staff are aware of what to do in the event of a fire.Ensure that all vehicles have the necessary safety and security equipment.Update the security induction materials on a regular basis and provide inductions to all new staff and ensure that all new employees, international or national, receive appropriate security orientation within 48 hours of arrival in the field.Identify trainings that are appropriate to the needs of WV UCR Hub Poland/Ukraine - Lviv staff and maintain a database of security trainings undertaken by individual staff. These trainings include, but are not limited to, personal safety, first aid, mine risk education, driving and journey management and security management.Attend security coordination meetings and report back to the WV UCR Security Director, Hub Lead Poland/Ukraine - Lviv and Response Director on relevant information.Assess communication equipment in each field site to ensure that it is adequate, in working order, kept in accessible and secure locations and that staff are trained on the various forms of communication available to them.Visit field sites on a regular basis and provide assistance reports at the end of each trip.Make available to participate in project proposal stage to assure that safety and security budget allocation is put in the proposed budget for each programming development/proposals.Cooperate with technical advisors to put measures in the programs for the safety and security of female staff in the field sitesDevelop contacts and information gathering systems amongst UN, NGOs, and INGOs, government agencies and embassies and share security information with them on a regular basis.Carry out bi-annual threat assessments at field sites or upon significant context change.Maintain an Emergency Contact database with up to date information for all staff.Access ManagementSupport the National Security Coordinator or Field Security & Access Officer (FSAO) where deployed within the response as well as program teams in the design of operational strategies for the opening of new project and/or operating area including with actors’ mapping, access management and engagement strategies.Develop ongoing relationships with local authorities, State and Non-State armed actors and other power brokers within the operational area;Develop and regularly update internal maps on government and non-government controlled, frontlines/combats zone, safe, insecure, and access constraint areas.Work to ensure that WV UCR, its mission and work in the areas of operations is known and accepted;Provide technical input and advice in assessments to consider new programs in new geographic areas.Support the management to develop and implement community engagement strategies that promote acceptance and access.Provide recommendations to WV UCR staff as to ways in which they can effectively reach out to, gain acceptance from and improve their image in host communities.TrainingIn close collaboration with WVI SSR MEERO, develop a security-training plan and implement the same, providing training toIdentification and establishment of early warning systems.Emergency evacuation and contingency planning, hibernation strategies and medical response planning.Orientation and briefing of new national and international staff on WV UCR security policies, regulations and operating procedures.Training in the use of HF/VHF radio and satellite communications.Ensure First Aid and CPR training are provided as required.Participate in WVI training programs offered by WVI SSR.Facilitate training for defensive and rapid diversion driving skills for all WV UCR drivers.Human Resource ManagementEnsure that security staff are trained and are competent to operate equipment and overall job function.Develop the capacity of staff in the Security Unit through working closely with the P&C on staff development through effective coaching, mentoring and performance management processes.Prepare a security orientation document / briefing and ensure all new incoming staff and visitors are briefed upon arrival in alignment with CSR for High Risk Rated contexts.Coordinate closely with People and Culture Department (P&C) on stress management caused by security incidents.Support P&C in the due diligence process for staff recruitment, advise on accessibility criteria for positions operating in isolated areasKnowledge ManagementParticipate in the process of continuous learning on international best practice in security management & analysis and identify tools and processes that can be implemented into WV operations globally.Encourage mutual learning on security management issues within the region and globally.GeneralSupport activities that will enrich and develop World Vision’s Core Values;Practice an inclusive leadership style that will be a role model for staff, peers and others.Perform any other tasks assigned by the UCR Security Director and/or Response Director.REQUIRED KNOWLEDGE, SKILLS & QUALIFICATIONS:Previous experience in the professional security arena (INGO, Corporate, Military, Law Enforcement, or Emergency ServicesSound knowledge of INGO security practices with proven experience in Security Risk Assessments (SRA), Civil Military Coordination, Access Negotiations with Armed Actors, Security Planning and Crises Management in the humanitarian context. 5+ years in a relevant security management role in International Organizations/Agencies and/or INGO, Private or Government Sectors. International security management experience in humanitarian disaster responses.Relevant Bachelor’s degree in Security Management, Risk Management, Strategic Studies, International Relations or Emergency Management. (General Management studies also considered);Internationally recognized qualifications in Operational Security Risk Management or Business Continuity would be an advantage.PREFERRED KNOWLEDGE, SKILLS & QUALIFICATIONSRelevant bachelor’s degree in Security Management, Risk Management, Strategic Studies, International Relations or Emergency Management. General Management studies also considered; or Previous experience in the professional security arena (INGO, Corporate, Military, Law Enforcement, or Emergency Services).Sound knowledge of INGO security practices with proven experience in Security Risk Assessments (SRA), security planning and crises management in the humanitarian contexTRAVEL AND/OR WORK ENVIRONMENT REQUIREMENTThe position requires ability and willingness to travel internationally and within Ukraine up to 40% of the time. Must be prepared to travel to ‘high risk’ security environments at short notice.Will be expected to manage high stress security events.Flexibility in work hours is expected.Applicant Types Accepted:Local Applicants Only


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