Department: Development
Job type: Full Time
Location: Cluj-Napoca
Your knowledge & qualifications:
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1-3 years experience in construction activities (preferably with university studies in construction, but not mandatory)
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Advanced English knowledge
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MS Office (advanced level)
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Driver license B category
Your job:
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Assist with all administrative matters of the construction department.
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Maintain the documentation of all permits (urban planning permits, building permits, use permits, authorities’ statements, etc.), updating a list of permits, and ensuring the originals of all permits are properly archived.
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Manage the documentation for each project (Design development, Construction permit documents, Detailed construction drawings, As-built documentation). Preparing and organizing digital copies of all documents, maintaining the file structure, indexing the files, and ensuring that originals are archived and indexed properly.
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Assist with the preparation of construction tenders, assemble RFP documentation, collect offers, and support the construction team in communicating with contractors.
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Assist in coordinating meetings with authorities, contractors, and Owner. Taking meeting minutes for meetings, and circulating the minutes to the required parties.
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Assist with the preparation of construction contracts, and manage the exchange of related documentation with the contracts.
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Preparation of administrative documents, Power of attorneys, Consents for fit-out works, applications to the Cadaster register, obtaining statutory extracts.
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Preparing and maintaining official protocols and handovers of the site/premises/buildings between Owner and Contractor, Owner and Tenant, Owner and Property Management.
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Final assembly of contracts and handovers when signed by all parties – scanning and filing of on-line versions, binding and distributing originals.
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Collecting and preparing documents needed for intermediate and final invoicing. Cooperation with the accounting department for proper coding and approvals of invoices.
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Assisting with preparation of documentation for construction defect lists, warranty resolution, and distribution/filing of these lists.
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Responsible for archiving of construction documents (preparing labels, marking boxes according to project, tenant and type of documents) and frequent update of lists of all archived documents
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Responsible to regularly gather and prepare originals of Tenant fit-outs and refurbishments to ensure the Owner has current ‘As-Built’ files for all premises.
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Assist with managing construction related documents during acquisition or sale due diligence processes.
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Collecting and Processing of monthly expense reports of project managers.
Benefits and working tools:
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Meal tickets
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Public transport monthly fee (or equivalent amount of fuel)
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Mobile phone
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Discretionary bonus granted annually
Integra HR – What you need to know is that Integra HR is a different sort of HR consultancy firm. We are here to find the right person, in the right place, at the right moment.
Our client, White Star Real Estate has a unique mix of in-house professionals that integrate the following services, to suit the operational/management needs of our development partners and third party owners. Asset Management, Property Management, Facility Management, Leasing Coordination Services, Accounting/Bookkeeping Services, Construction/Project Management, Energy Management, Consulting. For more details http://www.whitestar-realestate.com/.
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