Document Administrator in Bucuresti

A Snapshot of Your DayYou as a document controller are responsible within a project for the documentation handling, for the workflow, timeline and record keeping of electronic and hard copy documents and comply with contractual, legal and business regulations.How You’ll Make an ImpactUnderstanding document control customer requirements and ensuring documents are compliant.Supporting Project Managers by uploading documentation into customer systemsSupporting site set up of required drawings and providing Contract Drawing Lists, transmittals etc.Supporting business improvement projects to improve efficiency and increase productivity.Build strong working relationships with Project Managers, Engineering, procurement etc.Identifying and numbering documents that come into the business.Using an electronic document management system (Fabasoft Cloud) to index, store and retrieve a wide variety of document types.Reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions.Distributing documents to the relevant people, departments or organizations, and letting them know when they need to take action on a document as part of a processCreating master document templates and forms, and training employees how to use themPreparing and updating document control procedures for the companyMaking sure that departments are following the correct procedures in the document flow processSupport the Operational Excellence team with the Quality Management System, ensuring documents are within validity.General administration support to project teams, raising purchase order requests, support with the project management system and its continued development and implementation.Support with the running of the office and continued maintenance and compliance through communication with the facility management teamPrepare Monthly Reports on the assigned work packages for internal and external reportingWhat You BringProject management methodsContribute to business success and satisfaction of the customerVery good English language skillsExperience in Fabasoft cloud softwareKnowledge in Team CenterStrong communication and teamwork skills for result-oriented and creative development of our projects, initiative, results orientation and assertiveness, ability and willingness to learnAbout the Team"Let's make tomorrow different today" – that is our guiding principle at Siemens Energy for all customers and employees on the way to a sustainable future.The Business Area Sustainable Energy Systems (SE TI SES) develops, manufactures, and sells innovative Hydrogen and Power-to-X systems, solutions and services based on the SILYZER portfolio. With this innovative electrochemical system, water is split into its components hydrogen and oxygen using the PEM (Proton Exchange Membrane) and (green) electricity. By helping our customers in the industrial, energy and mobility sectors to decarbonize their processes we are taking a further step towards a sustainable future.You can set the tone for this new business and contribute your enthusiasm and experience in a small, pragmatic team with global responsibility for hydrogen projects. Who is Siemens Energy?At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With more than 92,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we’re also using our technology to help protect people and the environment.Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.Our Commitment to DiversityLucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.Our OfficeSiemens Energy's location in One Cotroceni Park is more than just an office space - it's a hub for a vibrant and thriving community. Nestled in the heart of Bucharest, this urban development is the perfect place to work, surrounded by green spaces, shopping destinations, and everything the city center has to offer. And with the Academia Militara subway station just a 3-minute walk away, getting around the city has never been easier.Rewards and Benefits Your lunch with Siemens Energy meal ticketsKeep your brain fit with our trainingsSpecial for books lovers - BooksterStay safe and healthy with our medical subscriptionTake care of yourself with our Wellbeing InitiativesHybrid work#LI-AP4