Office Admin Assistant in Voluntari

<p>Ezugi is a live dealer casino platform with multiple subsidiaries in 5 countries, providing real-time services for online gambling operators. The company has been constantly growing for the last 5 years and has subsidiaries in the USA, Costa-Rica, Latvia, Malta, Bulgaria, and Israel. We have a tight Romanian development team and we hope to add a few more talented developers in 2022. Ezugi is a company where teamwork and collaboration are encouraged, excellence and innovation are rewarded, and has built a reputation as a top employer for the Romanian development market.</p>About the companyA live-gaming international platform company with worldwide operations. The company is a provider of a live-dealer, live-gaming platform for online gaming operators. It has studios and subsidiaries in USA, Costa-Rica, Latvia, Malta, Bulgaria, and Israel.ResponsibilitiesResponsible for in-coming and out-going packages to and from different suppliers, including dealing with customs agents for packages sent/received to/from Romania;In charge with all travel arrangements (flight tickets, hotels, car rentals) for all employees of Ezugi by comparing the offers received from 2 travel agencies; booking locally hotels in Bucharest and transportation to/from airport;Keeping track of monthly travel costs;Coordinating with all suppliers – consumables, water, cleaning, coffee and snack vending machines, stationery, night transportation, security services etc. and archiving the agreements from all suppliers providing services to the company;Manage contract and price negotiations with office vendors, service providers and office lease;Comparing offers received from different supplier and deciding regarding the best offer cost-quality effectiveness; Keeping track of consumables stock and ordering necessary items for office, including furniture;In charge with weekly orders for staff (fruits, sweets, etc)Overseeing daily responsibilities of reception personnel, allocating tasks and assignments and monitoring their performance;Providing general support to visitors;Handling staff inquiries and complaints regarding office space, night transportation, uniforms, etc.Responsible for roulette metrologies, (initial and periodical), preparing all the necessary documents for metrology, including the notifications to authorities for gaming means: BJ tables, playing cards, roulettes.First point of contact for all the suppliers including property management and in charge with maintenance of office space, including the arrangements of quarterly/yearly visit for disinfestation of space, HVAC, sprinklers, fire detection sensors revision and PRAM reports.Responsible for monitoring petty cash, register amounts, be actively engaged in the verification process of funds, and ensure verification procedures are always being met;Ordering all necessary items for office (IT, studio and office orders)Coordinating with IT department on all office equipmentResponsible with the fingerprint system by registration new employees and deactivating employees who are no longer part of the company;Responsible with fire alarm and theft alarm together with IT and Studio Manager;In charge with Health and Safety trainings for employees, signing and filling the booklets for studio staff; responsible with the intervention teams and evacuation processes;Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, parking cards etc.)Coordinating with the studio team regarding necessary uniforms and creating together with them the yearly budget; in charge with uniforms samples and cleaning of the uniforms and towels used for roulette cleaning) Create and maintain budget for office;Delegate and assist with daily office maintenance, to include, but not limited to: housekeeping, ordering and keeping inventory of office supplies, cleaning restrooms and break room, carpet cleaning etc.Counsel on difficult work situations.Develop and train on new procedures when needed.Creates, support and enforce company systems, policies, procedures and productivity standards.Coordinate with local in-country operators regarding all bookings, logistics coordination, extra arrangements, special considerations, trip details, etc.Planning and organizing annual parties (summer and winter), team buildings and monthly meetings with staff; coordinating with external supplier regarding organization of ad-hoc projects;Responsible with client visit, meeting arrangements, transportation for clients as well as arranging protocol dinners;Decorating the premises for special occasions (Valentine’s day, Easter, Halloween, Christmas);In charge with arrangements for clients’ visits;Coordinating with immigration lawyer regarding staying permits and work visa as well as arranging all the necessary documents for the permit and visa applications;Responsible with rewarding the employees by sending them vouchers for best performance or birthdays and purchasing birthday cakes for office staff;In charge with staff benefits such as: staff registration for 7card, medical insurances, labor medicine and meal vouchers benefits as well as deactivation of above benefits for people who are no longer part of the company by coordinating with HR department regarding active and inactive employees;Requirements:6 months to 1 year experience in a similar position;Great communication and Interpersonal skills;Organisational skills and attention to details;PC literate;Fluency in English;Benefitsflexible schedulemedical insurance - Regina Mariacompetitive salaries learning and promotion opportunities Please be informed that continuing this conversation represents automatically your consent of disclaiming personal data with purpose of recruitment - https://old.ezugi.com/privacy/