Secretary/Document Control in Ploieşti

Job Title: Secretary, SEK Reference: PIR 14611020 Project: NAC project, Petrobrazi Refinery Job Location: Ploiesti, Romania Job type/Contract: Temporary, start date ASAP Salary range: Competitive salary package with benefits Job summary/Role description The NAC PROJECT relates to the execution on an EPC basis of a new aromatics complex that will be replacing the existing aromatics unit. The NAC project will implement the following sections: a gasoline reformate splitter, an aromatics extraction plant as well as a separation plant. The NAC project is part of a wider investment program at Petrobrazi Refinery aimed at increasing the processes efficiency and ensuring the highest environmental standards, contributing to OMV Petrom’s path towards its decarbonization targets. Secretary will provide full support to the department by carrying the department’s daily activities. Duties and responsibilities Appointment calendar management;Meetings/video-conferences/ conference calls arrangement;Manage ingoing and outgoing communications on behalf of the head of department;Support the head of department for preparation of presentation materials, reporting and background documents;Arrange travel reservations of department personnel;Full administrative support;Ensure department documents’ filing;Monitor department’s curricula updating on Portal for Quality audit;Guarantee proper visitors’ receiving;Monitor the department personnel’s timesheet. Knowledge & Qualifications University Degree or Diploma in a relevant discipline or equivalent Experience Relevant experience in construction/modernisation of large Petrochemical plants/ EPC projects; Strong subcontractors and construction/commissioning management experience in EPC project, Large/XL plants; Minimum 5 years’ experience in the specific discipline;Similar role covered in last three projects of comparable size;Experience working on Contractor side. Skills and Abilities Native Romanian speaker;Fluent English;Excellent IT and analytical skills;Excellent communications, team-oriented and interpersonal skills; Attention to details; Self-motivation and direction, with a strong bias toward timely performance and problem resolution. Special Requirements and Comments Only spontaneous candidates with significant experience, consistent with the relevant field, will be considered for this position.