Push boundaries. Explore ideas. Reshape tomorrow. Join Garrett and grow your career while helping top vehicle brands accelerate towards a cleaner, safer, and smarter future.
Garrett is a cutting -edge technology leader delivering differentiated solutions for emission reduction and energy efficiency. We are passionate about innovating for mobility and beyond. With a nearly 70-year legacy, we serve customer worldwide with passenger vehicle, commercial vehicle, aftermarket replacement, and performance enhancement solutions.
Join our team as Executive Assistant!
The Executive Assistant preserves the and VP’s time and promotes the business’ image by representing the Vice President internally and externally. The role is designed to make the leader more effective in daily operations, strategic planning, and decision making. Besides providing superior support in a variety of complex administrative tasks, this role involves strong program management capability and ability to work closely with the Vice President’s teams abroad. Key to the role is the effective management and use of a standard project framework and operating system including Management Operating System (MOS) and Communication. The position requires highest degree of professional conduct and protection of confidential, sensitive business and personnel information received and generated. This position reports to the Garrett Head of Executive Administration
What you`ll do:
MANAGEMENT OPERATING SYSTEM
Determine and be responsible for the VP's annual agenda, support MOS effectiveness in sync with key corporate deliverablesOrganize MOR. Collect, consolidate business inputs and priorities for agenda distribution. Manage logistics. Coordinate key corporate business reviews and processes for the function, namely Annual Operating Review, STRAP and Management Resource Review to assure timeline and milestones are met while facilitating constant communication flow within the functions involved till due dates and final revisions with the President and CEOINTERNAL - EXTERNAL COMMUNICATION MANAGEMENT
Serve as key interface with the Office of the President and CEO, with Garrett LT, with VP's direct reports, corporate functions and customers as requiredBe contact point for the VP’s internal and sensitive communication, functional town halls. BUSINESS TRAVEL PLANNING
Be responsible for end to end highly complex domestic and international travel organization.Coordinate and develop itineraries and agendas, schedule, flights, book other transportation, arrange lodging, meeting accommodations, fulfill visa requirements. EXPENSE REPORTING
Prepare travel requests & expense reportsEVENTS
Handle the organization of specific meetings as well as off-site and on-site special events, team buildings, R&R eventsTS ADMIN TEAM CONTRIBUTION AND PARTNERSHIP
Be active part of Garrett Extended Leadership Team’s Executive Administrators group by contributing to team requirements in support of the business needs.This work will include strong collaboration and partnership with assistants in same location and abroad and support for assistants during time away from the office also required.Have an active role in driving and maintaining best conduct, ethics and practices in all aspects of office management, working process improvement projects and rotational dutiesGENERAL ADMINISTRATIVE DUTIES
Manage purchase orders, requisitions into Garrett’s systems such as COUPA, order IT devices, business cards, office supplies and other clerical dutiesPersonal assistance limited to setting appointments for car service and tyre change except for expats where closer support will be provided in liaison with Global Mobility Service during the during the relocation phase.What we need:
3–5 years of executive-level admin experienceProficient in Microsoft Office and travel systemsStrong organizational, communication, and problem-solving skillsHigh ethical standards and confidentialityFluent in English; other languages are a plusFlexible, proactive, and able to work across time zonesBENEFITS
Meal tickets13th salaryPrivate medical insuranceA fixed monthly amount received on the Benefits platform with which you can choose from services such as: Extended health insurance for employees and dependentsDental careOnline and offsite shopping discountsPrivate pensionVacation vouchersTransportation: Metrorex/STB monthly subscriptions or Fuel cardAccess to various events (paintball, escape room, laser tag, rafting, wakeboarding, movie, theater etc.)LEARN & DEVELOP
Extensive online and on-site training programsSupport for Green Belt Six Sigma CertificationPeer2Peer Training program: learn and teach one another, offer advice, and engageCareer growth & promotion opportunitiesInternational work environment RELAX & WELL-BEING
Sports and Social Club: trainer in the Office program and weekly online Nutrition Sessions for all Garrett employeesFriendly working environment, alongside talented and dedicated peopleNetworking areaBooksterGreat coffee, tea and spicesWeekly Fruit DayEmployee assistance program for all our employees (professionals ready to listen and speak with you on all subjects)Flexible working hours26 vacation days per year for all our employeesHybrid work environment: 2 days Work from Home per week
