Executive Assistant & Program Coordinator Location Bucuresti, Bucuresti, Romania Job Type Full time Saved Jobs This site is for Residents of Europe, Middle East, Africa, Latin America & Asia Pacific.Residents of the United States, Canada & Puerto Rico, please . JOB DESCRIPTION Job DescriptionJob description – Executive Assistant and Program coordinator (P1)Program Coordinator in partnership with Romania Managing Director (MD) and Extended Leadership Team will coordinate selective projects and initiatives across the country and ensure successful roll out and execution.As Executive Assistant to Managing Director, he/she will be provide administrative support to Managing Director and being the liaison between internal and external stakeholder.Main responsibilitiesProgram Management – 70%Supports the Romania MD and country leadership team to ensures consistency and excellence in execution of programs at GHH or country levelEnsures an effective change management support during the implementation of the new structures and operational models, employee engagement, annual reward and recognition program, office management, cultural transformation projects or cross-enterprise projectParticipate in country Leadership team and business reviews and ensure all follow up items are addressed and acted uponDisseminates project information in a timely manner to all relevant partiesActively participates in (or takes lead of) programs as required by business needCommunicates frequently and effectively with internal stakeholders to ensure alignment and awareness around the programsAdministrative support to Managing Director – 30%Day-to-day administrative support is provided in a timely manner (eg. scheduling meetings, correspondence,, data collection)Ensure effective document and record management in line with policies and proceduresMaintains accurate and up to date contact details.Organization of travel of team members in case of group events/off-site (flight, hotel, ground transportation, etc)Pro-actively prepare internal/external team meetings (book meeting logistics, prepare meeting documents, direct liaison with selected facilitators and speakers) and follow up on meeting notesEnsure the necessary support with regards to procurement and financial system ( PO, Vendor Management, Expense Report)Core Competencies RequiredStrong interpersonal skills with demonstrated ability to build relationships with executive leadership, managers and all levels of co-workers.The ability to operate comfortably with ambiguity, complexity and changing prioritiesTeam-oriented consensus builder who understands how to achieve buy-in from diverse constituencies, building bridges, and designing “win-win” solutions across a matrix management organization.High degree of resilience and tenacity to drive change.Experience leading and supporting initiatives with impact at department or country level.Good program management skills with a proven ability to implement creative solutions that drive business results and evolve the culture.Requirements:3+ years of program management/project management experienceA Bachelor’s Degree in Finance, Engineering, Psychology, Human Resources Management, Business Administration OR equivalent experience is requiredExcellent English language skills (written and verbal) are a mustStrong MS office knowledgeWho we are … We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.What we look for … Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.Current Employees apply Current Contingent Workers apply Search Firm Representatives Please Read Carefully Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status: RegularRelocation:No relocationVISA Sponsorship:Travel Requirements:Flexible Work Arrangements:Shift:Valid Driving License:Hazardous Material(s):Number of Openings: 1Requisition ID:R145586 Email this job to: Your name Recipient’s Email address Success! Your email is on its way... Failure! Email has not sent About Us We are one company, but we operate under two different corporate brand names. We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States, Canada & Puerto Rico. We are known as MSD everywhere else. Hybrid work model Learn more about our virtual hiring process and new hybrid work model. Total Rewards Discover how we support our employees’ well-being to help them fulfill their potential. Be Yourself Our culture values a diversity of voices and always bringing your best self to work. Job Search, Application & Interview TipsFrequently Asked QuestionsApplicant NoticeThe Physician Payment Sunshine Act (PPSA) Not ready to apply? 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Executive Assistant & Program Coordinator in Bucuresti
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