The Facilities Assistant is responsible for assisting in all areas of facility management to ensure smooth operations and superior customer service. This includes tasks such as liaising with building management, managing building access, conducting building maintenance assessments, overseeing soft services vendors, assisting with financial processes, and ensuring safety procedures are followed. The assistant will also be responsible for managing contractors and vendors, conducting site inspections, reducing costs, and maintaining a neat and functional premises. The ideal candidate should have previous experience in a corporate environment, excellent communication and organizational skills, and a customer service background.What this job involves:Liaising with building managementProvide superior customer service to meet on-site client’s expectationsBuilding access management (badges and ID passes) for staff members assisting with issuance of ID/access passesAssessing building maintenance issues by conducting daily walks of the building and recording the findings.Overseeing the daily supervision of the Soft Services vendors for cleaning, internal planting, fire extinguishers.Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate mannerEnsure prompt and accurate management of purchase orders in JDE( JLL PO creation), Ariba (SAP PO creation)Conduct regular audits to ensure safety procedures on site are in place and workingAssist in carrying out safety procedures when neededUpkeep and review of onsite Manuals, Handbooks, Guidance notes related to the JLL Soft Services Working with the Client Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.On site trained Fire Marshaller and First Aider/ all health and safety proceduresOther tasks and duties as required.Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)Assist in the procurement of vendors and services as requiredManage on site operations include Reception team and 3rd Party soft services and hard servicesConduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all timesSeek ways to constantly reduce costs and improve operational standardsMaintain premises in neat and good working condition at all timesFollow established escalation procedures and incident reporting proceduresAdhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategiesAchieve Key Performance Indicators and Service Level Agreement targetsSpecific tasks:Report and analysis related to office usage ( desk utilised, meeting room,…)Support with internal office refurbishment or team movesResponsible for access new hires and leaversOrdering office supplies pens, notepads, stamps, business cards.Managing vendorsMeeting room booking and setup arrangementsLocal EMS supportEvery day is different, and in all these activities, we’d encourage you to show your ingenuity.Sounds like you? To apply you need to be / have:Previous experience of working within a high profile corporate environmentPrevious reception or hospitality experience would be beneficialPro-active and hands on – happy to support other Team membersKnowledge of Facilities Management processes preferableIT Skills, Outlook, Excel, Word.Professional, friendly and welcoming attitudeGood attention to detailAbility to show initiativeExcellent communication skillsOrganisational skills and the ability to prioritise a busy workloadCustomer service background essentialWhat you can expect from us:Competitive salaryMeal vouchersLife insurancePrivate medical healthcarePossibilities to growLocation: On-site –Bucharest, ROUJob Tags:HiringIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!About JLL –For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communitiesSEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit.Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
Facilities Assistant in Bucuresti
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