We have an opportunity for a Lead Executive Assistant to join us at Honeywell, in Bucharest, where you will work with the local site leader and leadership team but also with stakeholders across the globe to support site strategy and priorities, as well as help the team be successful in all the projects that the team leads or supports as part of site, regional or global programs.
You will work closely with the site leader covering multiple areas: coordination of all site admin activities, meetings and executive decks, site engagement programs, special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
This is a hybrid role, 3 days at the office and 2 days work from home model.
Key responsibilities
Serves as a primary point of contact between the site and overall Honeywell local structure Supports the site in relation with other governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries Manages scheduling, agendas, travel plans and appointments for site leader and other leadership members Support bookkeeping and budgeting procedures for the site Creates and updates databases and records for financial information, personnel and other data Tracks and replaces office supplies as necessary to avoid interruptions in standard front office procedures Submit reports and prepare proposals and presentations as needed Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings Maintains various records and documents for company executive(s) Completes a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed Key skills and qualifications
Bachelor’s degree 3 to 5 years’ prior experience in supporting a senior executive or large team Results driven, highly independent & self-starter with a strong work ethic and moral standing Good coordination and influencing skills across different organizational levels, functions, and cultures Someone who exhibits sound judgment with the ability to prioritize and make decisions Energetic and eager to tackle new projects and ideas Comfortable interacting with high-level executives A team player capable of cultivating productive working relationships across the firm Resourceful, can-do attitude Thrives in a fast-paced environment Excellent written and verbal communication skills Excellent organization and time-management skills Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) We Value
Relevant experience in a similar position of customer support and data input (Advanced in MS PowerPoint, MS Excel, Tableau) Working well under pressure and tight timelines Well organized with good time management, hands on approach Open minded, strong team player with positive outlook, customer oriented Able to multi-task, prioritize and work independently as well as in a team environment Our offer
3 days from office, 2 days from home hybrid work arrangement to support your work-life balance Competitive Salary regularly increased based on your performance Enjoy 25 vacation days per year, plus extra days off for life's special events We provide meal vouchers Flexible benefits basket with monthly budget allocated (top up medical insurance, life insurance, pension, vacation/ cultural/ fuel vouchers) Medical Insurance Plan paid by the company Christmas and Easter bonuses Recognition & referral bonus programs Comprehensive induction, ongoing training and development to set you up for success In-house and external learning platforms (Udemy) to continue to expand your skills Work experience opportunities to help you grow your career with us Global employee networks to help you connect and grow Employee Assistance Program - Free and confidential service to help with any difficulties regarding work, life and personal or family matters In case of unfortunate events, we support you by offering you free days and financial support (handled on a case by case basis) or Family financial aids Access Integrity line - Any workplace issues or violations that need to be raised in good faith, can be communicated in a safe, private and confidential environment Your family is growing while working at Honeywell? We congratulate you by offering special bonuses Frequent Employee Engagement activities fostering an inclusive and diverse work environment Fresh fruit days in the office We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Join us now and be part of a global team of thinkers, innovators, dreamers, and doers who make the things that make the future!
#TheFutureIsWhatWeMakeIt
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