Job Description
Responsibilities:
- Receives, registers, distributes, and archives correspondence and documents;
- Drafts and edits letters and other documents;
- Receives and transfers phone calls;
- Receives messages and forwards them to the relevant persons;
- Updates the contact directory and database;
- Organizes the translation of documents when necessary;
- Identifies required office supplies and places orders for stationery and consumables (paper, toner, printer ink, etc.);
- Requests service or maintenance for copiers, printers, and other equipment or installations when necessary;
- Performs technical editing of documents (photocopying, binding, etc.);
- Processes and pays certain invoices;
- Schedules meetings, books plane tickets, and makes hotel reservations;
- Receives visitors who wish to contact the management and ensures protocol arrangements;
- Ensures the supply of maintenance and cleaning products (detergents, etc.);
- Supports the Project Manager in carrying out organizational activities;
- Maintains contact with collaborators, employees, and service providers in order to support the daily project activities;Edits digital documents at the request of the Project Manager.
Qualifications
- Preparation: higher education;
- Seniority: 5 years of experience;
- PC operation;
- English language;
- Communication ability. Ability to analyze and synthesize. Decision making capacity.
- Fairness;
- Ability to work under stress and extended schedule;
- Assuming responsibilities and maintaining confidentiality.
