Project Manager - Romania in Bucuresti

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!Employee Contract Type:Local - Fixed Term Employee (Fixed Term)Job Description:MAJOR RESPONSIBILITIESGrant ImplementationCoordinate with Operations Manager, programmes, sector leads, finance, and administration staff to ensure operational systems are in place to support field activities.Timely completion of annual work plans, reports and ensure grant management compliance for the WV project in alignment with donor and WV regulations.Engage directly with partners, local government officials, local communities, donor representatives and other stakeholders in regards to the project Prepare and submit output reports and overall performance progress reports detailing achievements against plans and variance on a regular basis in liaison to programs and MEAL.Take lead in coordination and communication within team members as a means to effectively achieve program objectivesEstablish and maintain effective project management tools for implementation, work plan management, procurement, budget management and spending planning, quality assurance monitoring, beneficiary accountability, and programmatic and financial reporting.Develop project DIPs, procurement plans and purchase requisitions for the project.Work closely with procurement and logistic to make sure project materials are procured and delivered to project sites in a timely manner to meet the project objectives.Work with other Technical Advisors, Field Supervisors and MEAL to ensure timely, high quality project implementation, reviews and oversight.Supervise the project officers to ensure timely implementation of activities and attainment of set outputs, expenditure and management of burn rate.Work with programs & technical advisors to review the project design and budget revision requests if necessary.Staff Supervision and Management:Demonstrate World Vision’s core values, vision and mission in all aspects of the role.Recruit, together with P&C , technical advisors all key project staff for protection , education and mental health.Develop and maintain an adequate human resource plan consistent with WV & donor policies/requirements in line with local laws and ensure proper technical and operational capacity of staff to manage and implement project initiativesEnhance the capacity of project staff to provide quality implementation of the project by building capacity through off the job, on job trainings and mentorship as well as performance managementConduct continuous & quarterly reviews of staff performance in line with WVs performance management system, availing opportunities for staff feedbackBudget Management:Work with finance to generate project budgets ensuring that all key areas are adequately budgeted for in order to achieve the set targets/goals.Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and WV SO.Work closely with Finance Manager to ensure grant/project compliance and project expenditures are reasonable, allocable, and prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit.Track project expenditure and reporting.Monitoring, Reporting, Documentation & Knowledge ManagementWork closely with MEAL to ensure M and E frameworks of the projects are in place and used to guide project implementation.Develop and maintain effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systemsConduct routine visits to project sites for purposes of project support, monitoring ensuring that implementation is per approved DIP.Organise and facilitate regular project review meetings with project staff to review progress and quality of activity implementation and ascertain that protocols & guidelines as well as international minimum SPHERE standards as provided are met.Submit timely accurate and quality reports that meet donor requirementsWork closely with MEAL and other technical managers to develop tools for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learnt and success storiesDonor and SO Relations:Submit quality programme reports for Donors and other stakeholders to programs within set timelines.Actively participate in coordination meetings at both county and national or sub cluster level where key issues related to the project interventions are discussed.Support programs with regards to SO engagements on project operational issues during the implementation phase and close out.Partner EngagementWork with the partnering unit, Filed Supervisors & technical specialists to identify the right partners to work with in the specific projects.Identify capacity gaps amongst partners, draw up a capacity enhancement plan and facilitate their training by relevant units/sectorsMaintain open communication with partner agencies, other INGO’s, and other UN agencies and other relevant external partners regarding project initiatives for enhanced coordination in areas of mutual interest,REQUIRED KNOWLEDGE, SKILLS & QUALIFICATIONSposition in a fully competent manner.Strong experience in grant management, managing staff, partners and facilitating capacity buildingExcellent English communication skills (oral and written)A high level of diplomacy and networking skills is required.Strong capacity building and facilitation skillsCross-cultural sensitivity, flexible worldview, emotional maturity and physical staminaAbility to manage work life without supervisionAbility to work in and contribute to team building environmentAbility to maintain performance expectations in psychologically stressful environments and physical hardship conditions with limited resourcesAbility to scan the environment and adapt quickly to the needs or come up with suitable options.Able to use a computer, with word-processing and spreadsheets, (e.g. Microsoft Office)University Degree in Social Sciences, Education, Nutrition and Food Science or Public HealthMaster’s degree in management or any other related field preferred.PREFERRED KNOWLEDGE, SKILLS & QUALIFICATIONSExperience in urban programming a must.3-5 years proven experience in emergency programming with at least 2 years of that experience in project management.TRAVEL AND/OR WORK ENVIRONMENT REQUIREMENTThe position requires ability and willingness to travel domestically up to project sites _40_% of the time. Full time job during the duration of the contract.Effective in written and verbal communication in English.Romanian language a must.Ukrainian language an added advantageApplicant Types Accepted:Local Applicants Only


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