Administrative Assistant in Bucuresti

Skills/Qualifications:Desire to be proactive and create a positive experience for others;Proven experience as an Administrative Assistant or Office Admin Assistant;Knowledge of office management systems and procedures;Working knowledge of office equipment, like printers and fax machines;Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular);Excellent time management skills and the ability to prioritize work;Attention to detail and problem solving skills;Excellent written and verbal communication skills;Strong organizational skills with the ability to multi-task;Proficiency in Business English;Ability to write persuasively;Prepare accurate reports;Organization;Time management;Technology;Independence;Experience with office productivity suites such as Microsoft 365;Experience with CRM platforms;Excellent computer skills;Attention to detail;Multilingual may be preferred or required;Responsibilities:Help implement new programs, procedures, methods, and systems;Conduct surveys, and collect information on administrative matters;Responsible for preparation of confidential documents and reports;Coordinate and schedule meetings and conferences and take detailed minutes;Write and distribute email, correspondence memos, letters and forms;Assist in the preparation of regularly scheduled reports;Update and maintain office policies and procedures;Maintain contact lists;Submit and reconcile expense reports;Providing real-time scheduling support by booking appointments and preventing conflicts;Generate reports, transcribe minutes from meetings, create presentations, and conduct research;Maintain polite and professional communication via phone, e-mail, and mail;Anticipate the needs of others in order to ensure their seamless and positive experience;Schedule appointments and maintain calendars;Schedule and coordinate staff and other meetings;Collate and distribute mail;Prepare communications, such as memos, emails, invoices, reports and other correspondence;Write and edit documents from letters to reports and instructional documents;Create and maintain filing systems, both electronic and physical;Review and maintain written and computer files, plus conduct data entry;Assist in the coordination of administrative functions, including personnel, meetings, and clerical duties;Research and collect information;Create and maintain internal case databases, run searches on internal and external document databases and systems, retrieve relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations;Prepare and sent to client the weekly newsletter after performing the research on newly established tax law;Draft and send for review contracts and offers for potential clients as requested by the consultants/partners/managing partner;Proofread/review contracts and materials before sending the document to the client;Under consultants supervision, gather and prepare documents relevant to be sent to clients for tax administration purposes;Oversee the progress of documents through litigation support departments, order transcripts from reporting services and fulfil requests from outside counsel and others;Organize the timesheet of the company and prepare the draft billing to be discussed with the Tax Partner;Organize the documents management portal and make sure everything is saved on the company server;Organize all other platforms and resources in a timely and accurate manner.


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