Job DescriptionThe duties and attributions of the job include secretarial work as well as collaboration in the specifiedfieldOffice Organization for Department Head incl. preparation and organization of meetings Responsible Person for Organizing Business trips and delegation/reimbursement papers for the HOD after returning from business trip Responsible Person for management and customer visits for the department (transfers, hotel bookings, meeting room preparation) Supporting the Department head by organizing the department (task delegation, follow up, employee information) Synchronization and Connecting department with support departments e.g. QMM, ICO, CC, PM, FIN, CTG Responsible for Information Management (gathering and spreading) (i.e. in the department meeting, in shop floor meetings, Lernstatt) 5S officer for Office areas, Meeting rooms Active tracking of major/monthly appointments / events / visits: request and prepare open points for HoD , check if delegation/flight etc. needed 1 month prior Place office material orders for officeTrack and inform HoD on Tasks from Plant Meetings OPLs (i.e. CMT...) 2 weeks prior to target date Organize and ordering kitchen products Organizing the post - in and out system - sending, picking up and handle the documents for department Supporting the new employees (office materials, work equipment, IT requests) Responsible for the meeting rooms allocated to the office (Organizing meetings- declining and accept it, checking the 5S, technical equipment Support in power point presentation for different meetingsQualificationsFluent in English and Romanian (spoken and written)Basic Knowledge of Microsoft OfficeStrong communication skillsOrganizational skillsGerman language is a plusUniversity degree on goingTeam-working skillsAttention to detailThe ability to be proactive and use your initiative: to see what needs doing and to do itThe ability to use standard software packages (eg. Microsoft Office, Outlook)
Working Student Assistant Manager in Blaj
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